BP Implementation at UoZ

  • Main Concepts
  • University Modules
  • ECTS Calculation
  • Module Code
  • Module Workload Distribution
  • Exams and Assessments
  • Pass and Fail Criteria
  • Achievement Grade
  • Graduation Requirements & Academic Achievement
  • Quality Assurance
  • Faculties and Colleges
  • Appendices

Main Concepts

Diploma Supplement: Describes the education system of the country and how the program followed by the student and the educational institution places within this system.

Academic year:

  • Each academic year consists of two semesters (Fall and Spring). Therefore, there will be eight semesters, as Bachelor degree at University of Zakho is for four years. 
  • Each semester covers 16 weeks including examination period. 
  • The number of modules in each semester must not exceed 6 modules.

Courses: Based on qualification frame of BP, any course or subject will be named as a module. For example, the computer application course will be named as computer application module.


ECTS makes teaching and learning more transparent and facilitates the recognition of studies. The system is used across Europe for credit transfer (student mobility) and credit accumulation (learning paths towards a degree). It also informs curriculum design and quality assurance.  Institutions which apply ECTS publish their course catalogs on the web, including detailed descriptions of study programs, units of learning, university regulations and student services. Course descriptions contain learning outcomes (what students are expected to know, understand and be able to do) and workload (the time students typically need to achieve the learning outcomes), expressed in terms of credits. At University of Zakho, student workload is around 1,500 hours for an academic year, and one credit corresponds to 25 hours of work. Credit transfer and accumulation are helped by the use of the ECTS key documents (course catalog, learning agreement, and transcript of records) as well as the Diploma Supplement.

  • The European Credit Transfer and Accumulation System (ECTS) reflect the workload associated with study units. 
  • One semester of full time study corresponds to 30 ECTS credits. 
  • One ECTS credit is equivalent to 25 hours of classes and self-study. 
  • In most department, each module holds no less than 4 ECTS and no more than 7 ECTS except University modules.

Bologna Process cycle structure:

Qualifications Framework of BP is composed of three cycles (Bachelor – Master – Doctorate structure). The first cycle is bachelor degree (240 ECTS), the second cycle is Master degree (120 ECTS), and the third cycle is Doctoral degree (~= 180 ECTS). The University of Zakho is adopting the first and the second cycle. The implementation of the first cycle is starting from the academic year 2017-2018. The second cycle has been implemented since 2016-2017 as the MHE-KRG adopted this system for Master degree in all Universities in Kurdistan region which have postgraduate programs.

University Modules

University modules are taken in the foundation year only (first stage). Below is the major topics that need to be covered in each university module:

Computer Application Module:

The topics that are supposed to be covered in this module are:
  • Introduction to Computer
  • Introduction to the network
  • Operation system
    • Win 7 & Win 10
  • Microsoft Office
    • Microsoft Word
    • Microsoft PowerPoint
    • Microsoft Excel
  • Electronic systems at the University
    • e-Library, Student Portal,
    • Classroom,
    • e-student satisfaction and feedback,
    • Alumni
English Language Module:

The topics that are supposed to be covered in this module are:

  • Listening
  • Speaking
  • Reading
  • Writing

Kurdology / Genocide Modules:
Kurdology module will be taught in the first semester; while Genocide module will be taken in the second semester. The major topics that are covered by these modules are as follows:

  • Kurdology
    • Kurdish political history.
    • Kurdish traditional culture.
    • Kurdish language.
  • Genocide
    • General perspective on genocide.
    • Kinds of genocide.
    • Replacement.
    • Anfal campaigns.
    • Arabization policy.

Academic Debate Module:
The covered topics are:

  • Critical Thinking
  • Research Methodology and Library
    • How to do a research
    • How to use the library
  • Write a Report
  • Give a Presentation
  • Health Safety

Social Activities:
This is volunteer work that each student needs to have. This can be gained through acting one or more of the following activities:

  • Civic Engagement
  • Diversity/Cultural
  • Sports
  • Academic
  • Recreational
  • Leisure
  • Religious/Spiritual

ECTS Calculation

At University of Zakho the ECTS for any module can be calculated based on hours that can be performed by students as a Student WorkLoad (SWL). This is categorized by three main categories: Contact hours and study time(1), Assignments (2), and Assessment & Exam Preparation(3) (Figure 2).

Figure 2: Calculation of ECTS based on three categories

Contact hours and study time

This category includes several sections that can be considered for calculation of ECTS. They are:

  • Module Hours (Per-Week)
  • Laboratory (Per-Week)
  • Tutorial (Per-Week)
  • Presentations or Seminar (Per-Semester)
  • Field Work (Per-Semester)
  • Self-Study (Preparation) (Per-Week)
  • Other (Per-Semester)

Each section has it is own required time that is going to be multiplied by a weight in order to calculate the total hours that students need to spend within this category. An Example is shown in Figure 3.

Figure 3: Example of contact hours for a module with grades


This category also includes some other section as (Figure 4): 

  • Homework
  • Assignments
  • Project
  • Report
Figure 4: Example of Assignments for a module with grades

Assessment & Exam Preparation

This has three main sections (Figure 5). There are:

  • Quizzes
  • Mid-term Exam
  • Final Exam
Figure 5: Example of Assignments for a module with grades
Therefore, the total calulated hours in all categories will be summed-up and then divided by 25 (as each ECTS corresponds to 25 hours). Doing this, the ECTS of a module will be known. 

Below is an example of calculating ECTS for a Linear Algebra module (Figure 5).

Figure 6: Example of Calculating ECTS for a Linear Algebra module with grades

Module Code

Each Module will be given a unique code. The code is designed in such a way that reveals the initial information of the module and at the same time it facilitates the process of dealing with the database of these modules. The code consists of 8 digits, as the first three digits include abbreviation letters gained from the name of the module. The next two digits (fourth and fifth) refer to the faculty/college number. The sixth digit refers the department number, and the seventh digit reveals the semester number (order). While the last digit represents the number (order) of the module in the department (Figure 7).

Figure 7: Module code style

Module Workload Distribution

Based on BP, ECTS can be collected through achieving and accomplishing tasks that are distributed over semesters by counting hour. The total number of hours of each module is distributed over the following tasks and activities:

  • Theoretical lecture hours (Active process);
  • Practical/tutorial lecture hours (Active process);
  • Class activities hours (students’ contribution within class hour) and communication hours with the teacher through office hour;
  • Hours for various scientific projects;
  • Home-work and assignments hours;
  •  Preparation hours for exams;
  • Exam hours;
  • Any other activities that can be assigned and specified by the teacher of the module. However, these activities need to be scientifically defined and related to the module topics.

A special form (module workload distribution hours) is prepared to record and count the hours for each student and another form is prepared for assessment (Students assessment form). These forms will be filled for each semester. Appendix A shows the sample of the “module workload distribution hours”. While, Appendix B shows “Students assessment form”.

Exams and Assessments

  • The total grade of each module within each semester will be out of 100%.
  • In measuring success, the weight of the grade of each module during the semester is 60% and the weight of the final exam is 40%.
  • For the grade during the semester, the students are subject to accomplish several activities and assignments (homework, projects, quizzes, seminars, presentations, laboratory work, filed study, reports, and other relevant practices) see Appendix B.
  • Theoretical exam time is for two hours and practical exam time is for one hour.
  • Exam date (foundation year) of the first semester and second semester follow the university calendar

Pass and Fail Criteria

  • A student is considered ‘success’ in a semester if s/he got a grade not less than 60% in all modules.
  • A student will get a chance to perform the second attempt of the final exam, one week later announcing the results of the first attempt final exam.
  • In case, students did not pass the second attempt final exam, s/he will get a last chance to perform a final exam at the beginning of next academic year (usually in September) for the third and last attempt.
  • Within the academic year, the student will be allowed to perform the next semester even if s/he fails in all modules of the current semester. However, the student needs to succeed in all the failed modules in the third attempt exam in order to pass to the next academic year. 
  • If the student does not succeed even after performing the second attempt, s/he will repeat the whole academic year and has to follow all the regulations of that year.
  • Students’ ranking will be calculated (from 100%) at the end of the academic year after performing two semester.

Achievement Grade

  • The achievement and assessment of the module is achieved by evaluating the students’ grades from the midterm work and the final exam.
  • The meanings of the achievement grades are defined as follows:
    • Evaluation and grading of student’s performance shall be based on the grade point average (GPA) system.
    • Letter grades shall be used to describe the achievement level attained within a particular module. A final semester grade shall be based on continuous assessment throughout the semester as well as a final examination.
    • The grades obtained by the student in each module are estimated as follows:
  • The following grade designations shall form part of the overall grading system, but shall not carry numeric value.
  • I – Incomplete: The ‘I’ grade shall be used when two basic conditions have been met:
    • The student has a passing level in the module work which he/she has completed by the end of the course; and
    • The student has been prevented by circumstances beyond his/her control, such as illness, accident or family emergency, from completing all the semester requirements on time.
  • W – Withdrawn: A ‘W’ shall be assigned to a student who withdraws formally from a semester.
  • Grade Point Average (GPA): It is a weighted average that summarizes each of the two levels of activity: the semester and the cumulative work to date.
  • The Semester GPA is calculated on the courses taken within a given semester:
  • The Semester GPA shall be based on all courses taken in the corresponding semester and shall be calculated as follows:

    The numeric value of the grade earned in each module is multiplied by the number of credits for that module. This result is called the grade points (GP) earned in that module. The sum of the grade points earned in that semester is divided by the total credits attempted during that semester. In these calculations, only modules with numeric value grades are considered. The resultant quotient is the Semester GPA, as shown in the following equation.

The Cumulative GPA is calculated on all modules taken to date, inclusive of all semesters. This is a single total calculation (not the average of averages). The Cumulative GPA shall be based on all modules taken and all credits attempted to date and shall be calculated as follows:

Cumulative Grade Point Average (GPA) refers to the overall GPA, which includes dividing the number of grade points earned in all modules attempted by the total credit hours in all attempted modules.


Course Codes



Numeric Grade Points

Value of Grade




































Total credits attempted = 6+6+4+8+3 = 27

Total grade points earned  = 6×3.8+5×3+4×2+9×0.0+3×2.6+ 3×2.6= 93.4

Grade Point Average = 93.4/30  = 3.12

Graduation Requirements & Academic Achievement

  • Graduation requirements: In order to qualify for graduation, students shall:-
    • A student who achieves a minimum Grade Point Average of 2.6 on both semester and cumulative averages, as well as any required minimum grade(s) in specified module(s), is in normal status and may proceed in his/her degree program.
    • have completed the curriculum requirements of their degree programs with a minimum grade point average of 2.8, and
    • have fulfilled any additional requirements specified by the degree plan
    • Students with outstanding debt to the Faculty / College, such as library or equipment loans etc. will not be given their degree until such time as these are cleared.
  • Academic Achievement:
    • The Faculty/College shall recognize those students who achieve high academic standing in their programs on a semester basis and finishing their study within the regular graduation period by publishing a Honours list.
    • Students must achieve either a semester GPA of 3.6 or higher, for their names to be included in the Honours list. Students who have been expelled, warned and/or penalized for misconduct will not qualify for this distinction, even if they achieve the required grade.
    • Students whose names are displayed on the Honours list will receive a letter of recognition signed by the Dean of the Faculty/College.

Quality Assurance

Quality assurance in a specific context can be described as a number of practices, policies and steps that are prepared to achieve, develop and maintain quality in higher education. The process of QA and its development is considered as one of the main strategies in the University of Zakho. The implementation of this process aims to reassure the citizens and the society of the quality of educational level at the University of Zakho as well as the value of the certificate granted by the University. Accordingly, the instructions of this process has been designed and regulated in a manner that is appropriate with the Bologna system principles. Therefore, for evaluating the quality of BP implementation at the University of Zakho; the following indicators are used:

  • Educational process evaluation and making sure that that the modules’ level, credits, delivery and assessment are compatible with BP.
  • One of the responsibilities of quality assurance at the University is that to make sure that the study begins and ends in the allocated time.
  • To make sure that the students are provided with the adequate information about BP so that to be fully informed about this system implementation.
  • Continuous monitoring on departments through a special form which has been designed by BP committee to make sure that BP is implemented appropriately.
  • Continuous monitoring on social activities module and giving confirmation letter when the students fulfill the required hours.
  • Evaluating BP by the teaching staff and the students every year to find out the strengths and weaknesses of implementing this system at the University of Zakho.

Faculties and Colleges

University of Zakho consists of three Faculties (Science, Humanities, and Education) and three Colleges (Engineering, Administration and Economic, and basic Education). Accordingly, each department of the faculties/colleges has set their modules, and module tables of each department within faculties/colleges with weekly hours and ECTS are shown in Appendix C.


The required forms and tables for Bologna Process at University of Zakho is shown here in Appendix A, Appendix B and Appendix C.